Sponsorship Proposal Form

The admissions department, serving the institution and individual schools through recruiting, has implemented a proposal process for recruiting events and sponsorships. This proposal process, already deployed among the admissions counselors, will benefit the Seminary community as we seek to faithfully steward the mission, effectively deploy resources, and enable departments to execute their work at the highest level. After receiving input, this proposal process will be deployed across the institution.

Departments requesting an investment of resources (financial, departmental labor, time, etc.) must complete the proposal (see Appendix I). This proposal will ask that the requesting department be aware of the nature of the recruiting event/sponsorship, summarize the compelling rationale to participate in the event/sponsorship, and showcase the strategic plan to maximize the return on the investment (both qualitative and quantitative).
- The admissions department stands ready to assist departments with clarity and training on how to utilize the proposal form.
Event/Sponsorship proposals must be turned in six weeks in advance (when possible) of the event. This time will enable the admissions department to do the following:
- Admissions (in consultation with Communications) will determine, with departmental input, if this event is strategic – requiring investment for recruiting and promotion objectives.
- Admissions will determine the resources (counselors, tablecloths, printed materials, etc.) necessary for successfully executing the event and ensure that there are no conflicts with other scheduled events.
- Admissions will consult with Communications to ensure there is sufficient time to produce all materials associated with the event/sponsorship.
  - It is vital to have all pertinent information to successfully complete “Communications Project Request”.
- After submission of the proposal documentation, the admissions department will notify the requesting department of the approval decision.
- If approved, the Admissions department will be responsible for the following:
  - Creation and submission of the Payment Requisition Form, for the approved event
  - Submission of “Communications Project Request” forms with supplemental information provided by the requesting department.
    - Note: It is a best practice to know what events you would like to do during the budgeting process annually, making space for additional opportunities throughout the year.
  - Deployment of resources as needed/available (counselors, tablecloths, materials, etc.)
  - Packing of materials for SWBTS/TBC representative to take for promotion.
  - Collection and follow up of prospects generated through event/sponsorship.

If you have questions or need training on the proposal process, please contact Armando Hernandez at AHernandez@swbts.edu or 817-921-8505.

1. Contact information

Your Name(Required)

First Last

Your Email(Required)

2. Detailed explanation of the event

Event Name(Required)

Location(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Date of Event (Must be Min. 3 weeks out)(Required)

Has our team been to this event before?(Required)

Yes

If so, when?(Required)

Anticipated number of prospect interactions(Required)

PDF for Event

Max. file size: 300 MB.

Event Website URL

Media or Graphic Requirments

Each listed item should be in its own box. If you need another box, click the plus on the end.

3. Objectives and Goals

Quantitative Goals(Required)

Qualitative Goals(Required)

4. Strategy and Implementation

Event Description(Required)

5. Cost Involved (with justification)

Event Registration(Required)

Influencer gift(s)(Required)

Food(Required)

Mileage(Required)

Desired Sponsorship Package

Phone

This field is for validation purposes and should be left unchanged.

Sponsorship Proposal Form

1. Contact information

2. Detailed explanation of the event

3. Objectives and Goals

4. Strategy and Implementation

5. Cost Involved (with justification)

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